As we come to the start of our summer sessions we will use Zoom for our online meetings instead of Screenleap. Most online meeting/webinar solutions provide the same or similar features. In this blog, I will cover a few minor differences; how we join the meeting and interact during the meeting. 

The Zoom meeting on the 15th July will start 20 minutes before the scheduled start time. If you are new to Zoom or want a bit of practice, please join early so we can use this time to become familiar with using the controls. Note: on subsequent meetings Zoom will be started

10-minutes before.

  1. There are two ways to join the meeting using a link or meeting ID, we shall use the link method. An email will be sent the day before the meeting that will contain the meeting link and password. Just click on the link or paste it in your web browser, and you’re on your way.
  2. On joining the meeting you will be placed in the meeting room where one of the hosts/co-hosts will let you join the meeting. Hosts/co-hosts will only allow participants in who they recognise. If you are using an alias please lets us know in advance or you may not be admitted to the meeting.
  3. Zoom will provide both audio and visual communications. No separate dial-in facility required.
  4. We will continue with the formality of muting of audio during the meeting, should you wish to make a comment or ask a question then use the ‘raise hand’ feature. The raise hand feature in Zoom allows attendees to raise their hand to indicate that they need something from the host or guest speaker. The host/co-hosts will unmute you to speak.

We need a volunteer to co-host, to help monitor the participant’s window to admit members into the meeting and look for ‘raised hands’ during the presentation.

Best Practices

On joining a meeting an important first step is to test your audio and video. You’ll have this option each time you join a meeting. Click on Test Speaker and Microphone to kick off the process. You’ll have the option to test and configure your speakers and your microphone. If either doesn’t work immediately, select the proper speakers and/or microphone from the drop-down menus provided.

Once you’ve confirmed that your audio is working, you can join the meeting.


A short 1-minute video on how to join a meeting

Hints & Tips: 

  1. Mute your microphone when not speaking
  2. Position your webcam at eye level
  3. Check your lighting to ensure that your face is not in the shadows
  4. If you are using a tablet or phone place your device on a table or something solid. Do not walk around with your device as it is very off-putting to others including the presenter.
  5. During the meeting, there are two options to display participant video, speaker view, and gallery, button on top RHS. The recommended option is a gallery view as it will highlight the person speaking rather than making their video screen full size.

Reminder, on PC and Android tablets (I think IOS tablets are different) all the most important controls of Zoom are located in the toolbar at the bottom of your screen. 

  • Need to mute your audio? Just click Mute in the bottom-left corner. 
  • Next to that, you’ll find Stop Video, which will turn off your webcam.
  • If you click on the Chat button, it’ll pull up the text chat for the meeting, where you can group message the other meeting attendees.
  • Need to Raise Hand? Click Raise Hand in bottom RHS of participants window

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