Misty December morning in Sussex © Martin D

Competition Rules

 

The following rules apply to both the Print and Projected Digital Image (PDI) competitions. Every competition must have rules. The following set of rules have been developed over many years to ensure a fair and open playing field for all members.

To allow for the different skills and experience levels of our club members, and to allow the judge to adjust their comments and scoring accordingly, the Open Competitions are split into two classes: Standard and Advanced for both PDI and Print competitions.

  • Newcomers and less experienced members may feel more comfortable entering at Standard class.
  • Members choose their class at the beginning of the season.
  • A member may change from one class to the other, once only, during the season by informing the Chair of their wish. The accumulated score at one class is not transferable to the new class.

There are four Open competitions that are run throughout the year with an end of year table for each competition. Open competitions are of unspecified subjects.

  • Colour Print and PDI competitions, each competition having three rounds
  • Monochrome Print and PDI competitions, each competition having three rounds

In addition, there will be two single round competitions:

  • PDI of the Year
  • Print of the Year

There are several set subject and smartphone photography challenge each year. The set subject and smartphone photography challenges run as standalone competitions; no marks are allocated. These challenges are typically fun competition and all members entries are in a single class. These competitions are normally judged by club members or on occasions by an invited guest judge.

General

  1. Entries must be entirely the work of the club member who must own the image copyright. With composite images all component parts must meet this requirement. The use of royalty free or copyright-free images is not allowed. It is the sole responsibility of the competition entrants to ensure that their images do not breach any legal requirements.
  2. Members may submit up to 3 entries in any competition, unless otherwise stated in the programme. In the event that the total number of entries exceed 65 images in an evening, an adjustment will be made to ensure a manageable competition size.Here’s how the entry management will work: The system will prioritise entries based on the order you set them in PhotoEntry. If entries exceed 65:Where both a Print and PDI competition takes place in an evening:
    • Starting with the Advanced Class in the PDI competition, the third image (as listed in PhotoEntry) will be removed for each member.
    • If entries are still above 65, the same process will be repeated for the Standard Class in the PDI competition.
    • Following the PDI adjustments, if needed, the Advanced Class in the Print competition will have their third image removed (based on PhotoEntry order).
    • Finally, if entries remain above the limit, the same process will be applied to the Standard Class in the Print competition.

    Where single competition takes place in an evening:

    • Starting with the Advanced Class in the competition, the third image (as listed in PhotoEntry) will be removed for each member.
    • If entries are still above 65, the same process will be repeated for the Standard Class in the competition.
  3. The number of entries for one-off competitions will be set out in the club programme.
  4. Each member may enter a maximum of two images in both the Print of the Year and PDI of the Year competitions. Eligible images must have been previously entered into a club competition (excluding photography challenges) during the current club year and remain unaltered.
  5. In Print and PDI competitions, only the two highest scores from a member’s entries from each competition will count towards the yearly placings.
  6. Judges will select the top three images from the held-back entries, awarding first, second, and third place. The remaining held-back images will be awarded “Highly Commended” or “Commended” designation. The placements will be converted into points for the competition leader board using the club’s scoring spreadsheet. The point allocation is as follows:
    • 1st Place: 20 points
    • 2nd Place: 18 points
    • 3rd Place: 17 points
    • Highly Commended: 16 points
    • Commended: 15 points
    • For entering the competition: 12 points
  7. An image produced as a print and entered into a print competition shall not be used to enter a projected digital image competition (PDI) or vice-versa. Each print or PDI can only be entered once in any competition where scoring is recorded. Except for the Print or PDI of the year competitions.
  8. An image entered into a photography challenge can not be entered into a competition within the same season.
  9. Both colour and monochrome entries are accepted in Colour Print and PDI competitions.
  10. Only monochrome entries may be entered in Monochrome Print and PDI competitions. Specifically, the term monochrome means an image produced in varying densities of a single hue. Conventionally that hue would be a neutral grey, with densities from white to black. However, the neutral grey could be replaced by any single hue. An image that is partially toned (e.g. duotone) or has “colour popping” (i.e. the image includes an item of one single colour that is not monochrome/single hue as defined above) is treated as a colour image.
  11. Images to be entered in Print and Projected Digital Image competitions must be uploaded to PhotoEntry by 11:59pm on the Monday before the competition. Entries received after this time may not be included in the competition.

Projected Digital Image Competitions

  1. Digital images must be in jpg format at maximum quality.
  2. Images must be in sRGB colour space.
  3. Please ensure that your images are no more than 1440 pixels wide and no more than 1080 pixels high for landscape format. Images submitted in portrait format must be no more than 1080 pixels high.

Note: Members are recommended to resize images before uploading to PhotoEntry to achieve best quality results, if not possible then PhotoEntry includes an option to automatically resize the image.

  1. Images uploaded to PhotoEntry should be given a title as it is required to appear on the screen during the competition.

Print Competitions

  1. Prints must be mounted on a board measuring no more than 500mm x 400mm.
  2. All prints should be securely mounted on a board (preferably within a cut-out frame), and clearly marked on the back with:
    • the image title,
    • the member’s name; and
    • the PhotoEntry sequence number for that image.
  3. Print mounts should not exceed 50 x 40 cm, members may submit prints of any size that fit within such a print mount. It should be noted that wide borders are not only more conventional, but they also invariably set prints off to greater effect than mounts with narrower borders.
  4. Mounting should not be done with masking tape or any other type of adhesive that may damage another member’s prints when they are stacked on top of each other.
  5. All print competition entries must be accompanied by a digital version uploaded to PhotoEntry by 11:59pm on the Monday before the competition. Please adhere to the digital image sizing and file naming guidelines above.
  6. Prints must be submitted to the Club not later than 7.50 pm on the evening of the Print competition.
  7. Whilst the organisers will exercise reasonable care of Print entries, responsibility will not be accepted by the club for any loss or damage.
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